Sales tax that never files itself
Every state has its own rules, rates, and rhythm — and the deadlines don’t move because you were busy. Miss one and the notices start.
The fix: Sales Tax Filing → Blue Magnolia Consulting, LLC · Mandeville, Louisiana · Woman-Owned, Woman-Run
It’s not bookkeeping. It’s peace of mind.
Monthly bookkeeping and back-office support for small businesses — sales tax, reconciliations, invoicing, payroll, and the filings in between, handled by a team of four women who’ve been doing this since 2012.
Advanced QuickBooks ProAdvisors on staff Gusto Partner No tax prep — we keep your books CPA-ready
12
Years of Experience
25
Clients We Serve
2012
Serving Small Businesses Since
4
Women on Your Team
Who We Are
You don’t need a full-time bookkeeper. You need the gap filled.
Most small businesses sit in an awkward middle: too much bookkeeping for the owner’s evenings, not enough for a full-time hire. That gap is exactly where we work — and these are the three headaches that fill it.
Reconciliations that slide another month
One skipped month becomes three, and suddenly nobody can say what the business actually made — including you, and including your CPA.
The fix: Core Bookkeeping →Invoices out late get paid later
Money you’ve already earned sits in someone else’s inbox while your own bills arrive right on schedule.
The fix: Invoicing / A&R →“Most business owners are inspired by freedom — then get bogged down in administrative tasks. If that’s not the part of owning a business that you love, get help.”
The Year in Good Standing
Build your year. Then hand it to us.
Staying in good standing isn’t one big deadline — it’s dozens of small ones, all year. Tap everything that’s true of your business and watch your year fill in. This is the calendar our clients never have to keep.
EVERY MONTH: books closed, accounts reconciled, reports sent — the rhythm underneath everything below.
JanuaryJAN
Prior-year books closed — CPA-readyQ4 estimated-tax date — flagged for you & your CPA W-2s out to your teamForm 940 — annual payroll filingQ4 Form 9411099-NEC + state forms e-filed by Jan 31Sales tax filedFebruaryFEB
Annual reports due in each state you’re registeredMarchMAR
License renewals checkedAprilAPR
Q1 estimated-tax date — flagged Q1 Form 941Sales tax filedMayMAY
Form 990 filedJuneJUN
Q2 estimated-tax date — flagged Registrations reviewed, state by stateJulyJUL
Q2 Form 941Sales tax filedAugustAUG
Inspections & renewals scheduledState charity registration renewedSeptemberSEP
Q3 estimated-tax date — flagged Vendor list reviewed — any W-9s still missing?OctoberOCT
Q3 Form 941Sales tax filedNovemberNOV
Annual report seasonDecemberDEC
Year-end close begins Payroll year wraps — bonuses & benefits checkedThat’s the rhythm every business carries. Tap what’s true of yours — and count what’s really on your year.
All year: a W-9 is collected before a vendor is paid, and every payment is tracked.
Many states file monthly — your rhythm follows your state, and we keep it.
Construction, healthcare, food service, childcare — your trade’s dates join the calendar.
A general map, not a complete list — requirements vary by business, state, and industry. Keeping yours current is part of what we do.
“Our clients don’t keep this calendar in their heads. It’s on ours.”
Schedule a Free Discovery Call What We Do For You
Bookkeeping, priced in the open.
No “call for a quote” maze. Here is what the core service costs on average, what it includes, and the add-ons you can stack on top — pick your doors.
$650–$900 / month, average pricing
A flat monthly fee, based on your needs. No per-hour meter running.
- Clean, reliable financials — every account reconciled, every month
- Clear monthly reports and insights, not just statements
- Your accounts and sales platforms unified in one set of records
- A secure client portal for documents and questions
- Optional review calls to read the numbers together
Build your plan — add-ons
1099 Management
Vendors tracked, W-9s collected and stored, forms filed by the deadline. January becomes a filing, not a scramble.
See January, Handled →Monthly Strategy Calls
A standing call to read your numbers together — what they say, what they mean, and what to do next.
Start with a discovery call →Bill Pay / A&P Management
Bills paid accurately and on time, every time — without you touching them.
Start with a discovery call →Invoicing / A&R Management
Invoices out on schedule and payments followed up, so earned money stops aging in someone else’s inbox.
Start with a discovery call →Sales Tax Filing
Registered, collected, and remitted on your state’s rhythm — monthly or quarterly, handled either way.
Start with a discovery call →Payroll Support
Payroll set up properly and reconciled to your books, so the filings and the ledger always agree.
Start with a discovery call →Behind? Catch-up & cleanup projects.
A one-time project to get your books caught up or corrected — with an estimate before we start, and training to go forward if you want it. No pre-cleaning, and no judgment about how they got there.
Every engagement starts with a free discovery call and a custom proposal — your exact fee, confirmed before anything starts.
How We Work
From first call to peace of mind, in four steps.
01
Introduction Phone Call
A 15–20 minute call to talk shop: your business, your books, and what peace of mind would look like for you.
02
Let’s Get Started
We gather what we need and get your books, accounts, and secure portal set up — onboarding handled for you.
03
Our Working Relationship
Meaningful reports sent monthly, and a monthly or quarterly check-in call to read them together.
04
Peace of Mind Starts Now
Budgets, workflows, and room to breathe. Grow your business, and live the life you want.
The Team
Four women. Your books, in named hands.
A distributed US team — so your bookkeeper is never a ticket number, and your books are never riding on one person’s vacation schedule.
Martha Adele Powell
Owner / Founder
Advanced QuickBooks ProAdvisor · In public accounting since 2008 · Bachelor’s in Economics & Business Administration
Martha leads the team and the client relationships. Her standard for the work: money stuff should feel a little less intimidating — and a lot more human.
Danielle Madden
Bookkeeper — Ecommerce & Online Businesses
Advanced QuickBooks ProAdvisor · Xero Advisor · FreshBooks Partner
Danielle runs the ecommerce desk: online stores and sales platforms reconciled into one clean set of books, so every channel agrees with the bank.
Amber
Bookkeeper
QuickBooks ProAdvisor
Amber keeps the details honest — reconciliations, records, and the small numbers that turn out to matter. No error, anomaly, or inconsistency sneaks by unnoticed.
Jessica Ralph
Admin / Bookkeeper
Operations · Reports · Onboarding & Systems — working from West Virginia
Jessica brings structure and calm to even the most chaotic to-do lists: reports out on time, onboarding smooth, software set up right.
A Note From Martha
“Making money stuff feel a little less intimidating — and a lot more human.”
I’ve worked in public accounting since 2008, and I built Blue Magnolia for the owners in the gap: too busy for bookkeeping to be a second job, not ready for a full-time hire. We keep the books, the calendar, and the filings — so the business stays yours.
You’re never relying on just one person.
Who We Serve
We already speak your industry’s language.
Professional Services
Businesses that sell expertise by the hour or the project:
- Consultants
- Graphic designers
- Job placement firms
- Photographers
Health & Wellness
Appointments up front, books behind the scenes:
- Gyms
- Salons & spas
- Medical offices
- Therapy practices & dentists
Ecommerce & Online Businesses
Danielle’s desk: stores and sales platforms reconciled into one set of books.
- Online stores & marketplaces
- Multiple sales channels, one ledger
- Sales tax across states, tracked
Multiple businesses, locations, or a franchise? We keep each set of books — and show you the whole picture.
January, Handled
1099 season, without the scramble.
Our 1099 Vendor Payment Reporting & Compliance Management service runs all year, so January is just a filing:
- W-9s collected before a vendor is paid — not chased in January
- Every vendor payment tracked through the year
- 1099-NEC and state forms e-filed by January 31
- Copies in your secure portal, submission documentation kept
The 1099 Add-On
$125/ month — up to 5 forms
Then $25 per additional form. Tracked, stored, and filed — W-9s, payments, and proof of submission included.
“The IRS holds the business owner responsible for 1099 reporting — even when someone else files.” We keep the records like it.
Learn It Yourself
Prefer to run your own books — with a pro in your corner?
Not everyone wants a bookkeeper. Some owners want the skill. We teach one-on-one QuickBooks training over Zoom, and training bundles for owners who’d rather learn it right than outsource it — the same patience we bring to the books, pointed at teaching.
One Client Voice
We’d rather show you one real client than a wall of stars.
“I found Martha at a time when my business taxes were not only just out of control but all in paper format. Martha helped get us off paper and into the digital world. She has cleaned up my disastrous books and made transition easy between her and my CPA. She is a great wealth of knowledge and so immensely helpful! I would highly recommend her to anyone in the future!”
Sara J President, Jezebel von Zephyr
Relay partner listing — Mandeville, LA St. Tammany Chamber of Commerce member Serving small businesses since 2012
Questions, Answered Straight
Before you ask, our answers.
Can you do my taxes?
No — and that's by design. We don't prepare tax returns. We keep your books accurate all year and work to your CPA's standards, so tax time is a clean handoff instead of a scramble — and if you don't have a CPA, we can recommend a partner who fits.
I have an accountant. Do I still need a bookkeeper?
Yes — they do different jobs. Bookkeepers maintain the ledger: every transaction recorded, reconciled, and reported, month after month. Accountants advise from that ledger. The cleaner the books, the better the advice they can give you.
What does it cost?
A flat monthly fee based on your needs — no per-hour meter running. Core Bookkeeping averages $650 to $900 a month. After a free discovery call, you receive a custom proposal with your exact fee before anything starts.
My books are a mess. Do I need to clean them up first?
No. Catch-up and cleanup is a service we offer: we'll look at where things stand, give you an estimate, and get the books caught up or corrected. No pre-cleaning required before you talk to us.
Shouldn't my bookkeeper be local?
Choose the bookkeeper who understands your business, not just your zip code. Our team is based in Mandeville, Louisiana, and serves clients in every US time zone — real people you can name, never an anonymous queue.
Who actually does my books?
A US-based team of four: Martha, Danielle, Amber, and Jessica. You'll know exactly who is working on your books — and you're never relying on just one person.
Blue Magnolia Consulting, LLC
Let us take care of your books, so you can take care of your business.
Start with a free discovery call — 15 to 20 minutes to talk shop, hear your bookkeeping goals, and see if we’re the right fit.
Schedule a Free Discovery Call
Blue Magnolia Consulting, LLC · Mandeville, Louisiana · Serving clients across the US
(206) 219-6455 · hello@bluemagnolia.consulting